FAQs


REGISTRATION AND ENROLLMENT

After registration, you will receive an email with a login url, username and password on your registered email id to access the Empxtrack application. Set your own password in the application once you login and remember it for future reference.

For the Free Payroll product, we have given you an initial trial with pre-populated employee data to help you understand Payroll features before you move to the actual Free Payroll application.

For the rest of the free products, you can simply login, set up your data and start using the product.
Once you login to the application, you will get a free downloadable Product Guide to help you familiarize with the product features.You can also access the Online help with step-by-step instructions to use Empxtrack.
Paid version of Empxtrack allows integration with other applications. It also supports API integration.
Empxtrack Free products are compatible across all browsers (Internet Explorer, Mozilla Firefox, Google Chrome, Apple Safari) and no additional hardware is required to use the application. It is recommended that you upgrade your browsers to the latest version for full security and availability of latest features. You would only require a reliable internet connection and a browser to run the application.
There are no hidden charges involved. You won’t have to pay a single penny unless you wish to buy additional employee licenses or purchase additional products.
You can share your queries and experience with us at [email protected].

We would be happy to help you and get back to you within one business day.
Empxtrack has 100s of customers across the world and large global organizations, governments, financial institutions and many small and mid-sized organizations use Empxtrack to manage employees.

We take full precautions in managing your data and follow stringent security guidelines in accessing data. It does not matter whether you are using Empxtrack Free products or an advanced purchased edition. We take the same level of care in managing your data.

Refer to the following:

Privacy Policy    Terms of Service
Empxtrack is sold in 2 different ways.

  1. Self services: what you are using currently and
  2. Through sales teams.
In self services, you can pay by credit card and manage the product configurations yourself, add or change functionality as your needs evolve and also buy support hours as required.

In the second option, you get an enterprise level HR product with a dedicated team, project manager and options for significant customizations.

Note: ADP customers can purchase Empxtrack from ADP marketplace by following the procedure mentioned here.
We support multiple payment options for our clients. For enterprise purchase products we also offer invoicing based payment.
After your purchase, you will be able to personalise the application as per your needs.

Empxtrack will provide you full customer support. A dedicated account manager will be provided to you who will look into the implementation process and assist you thereafter.
It will take you only a couple of minutes to set up the application by completing a few initial steps. Once the setup is complete, you can instantly start using the application.
Empxtrack is a multi-tenant cloud based solution. We use open source technologies such as Linux, Java, MySQL to manage our applications. To read more about the technology go to Empxtrack Technical Architecture and Technology details.
Currently, our servers are based out of data centers in the US and India.
We only support corporate email IDs. If your company uses one of the free email id providers (such as gmail, yahoo or hotmail) and you still want to enroll for free products, please submit your information on the Contact Us page with your company details. We will contact you within one business day.

GENERAL

Personalise the product by adding your company details. You can upload the company logo, add address and contact details, and modify other details in a few clicks.

Learn more about setup company information
You can set up/ modify time information using time settings functionality.

This functionality allows users to set all application parameters related to time and date. Specify the date format, starting date for week, time zone, financial year and time period.

Financial year is useful for activities such as payroll, expenses, travel, joining and exits and time period is important for all other activities such as Performance Management, Goal sheets, Timesheets, Training calendar, Manpower planning and various reports and filters.

Learn more about time settings
Empxtrack provides a Search feature allowing users to quickly access product functionalities. Type an employee name or a keyword related to the functionality that you want to access and hit the search icon. The relevant options appear and you can click on any of them to perform a specific task.
The Progress bar given on top of the application indicates the progress of steps completed. The progress is updated as you complete each task.
Empxtrack allows you to navigate the application in two ways -

  • Through tabs given on the homepage: Click on a specific tab to perform a required task.
  • Through Quick menu: Click on the current role, the Quick menu appears with multiple options. Click on any link to carry out a specific task.
Empxtrack allows a directory view of employee data that displays all the employees in the organization with relevant details including their hierarchy. Employees can quickly search for their fellow employees by specifying their name in the search box.

Configuration of company directory is supported only in the Empxtrack paid version.
The person who takes the enrollment is assigned the HR Manager privileges.

To update the HR manager, you need to use the Configure groups and roles functionality.

Groups are a collection of employees in one common set, such that these groups can be assigned roles for access authorizations.

Role specific groups allow you to create roles such as HR Manager or CEO and assign them to appropriate managers.

To know more about this you need to click the link below.

This functionality is available only in the paid edition.

Learn more about configure groups and roles
Masquerade functionality allows HR to login as another employee to perform a task or to  resolve a problem, when the employee is not available.

HR doesn’t need to ask the employee for their password, but instead can login by using the Masquerade functionality.

Under the Manage Employees tab on the Homepage, you can access the Masquerade functionality.

Alternatively, under the Product Configurations tab (given on the homepage of the application), in the Employee Management section, the Masquerade link can be accessed.

Once you click the link, Masquerade shows at the top of the page and all actions by HR are put on an audit trail for security.

Once HR is done they can click (x) sign on the Masquerade link and will be logged back into their login.

Note: Masquerade functionality can also be accessed from the internal application pages. Click on the your Profile menu and further click on Product configurations
Significant design thinking has gone behind the creation of the products with ease-of-use and experience being the primary drivers.

Empxtrack navigation is based on the Main menu, Search bar, Icon bar, Employee menu, Quick access shortcuts, Settings, Employee preferences, Help, Widget menu, Table menu and Data Filter. These sections make it easy for the users to complete their tasks and navigate the application smoothly.

The engaging, user-friendly home page design of the various applications enables the user to quickly start using the product. One click access to most of the functionality reduces the turnaround time and speeds up the processes.

Learn more about navigation in Empxtrack

Running Payroll

Empxtrack offers full featured and absolutely Free Payroll to all Indian organizations to encourage compliance and ease in payroll processing.

The free offering includes Employee database (HRIS), India Payroll, Attendance, Leave, Workflows and Configurable reports and allows login to both employees and HR.

Empxtrack Free payroll is “free forever” for upto 75 employees with no constraints on usages and access.

To familiarize you with Empxtrack functionality, we have initially set up a free trial with pre-populated data.

Learn more about Payroll Management using Empxtrack

A pay period is the duration for which you pay a salary. Pay periods are typically Monthly, Fortnightly or Weekly. In India most companies pay salaries on a Monthly basis.

Empxtrack allows automatic generation of pay periods for each financial year once you specify the start date of the first pay period.

Note: Empxtrack Free Payroll offers only Monthly pay periods.

Learn More about Pay Periods

Setting employee salaries is very easy in Empxtrack. You can go to the employee profile, click Employment history and and set or modify the employee’s salary.

Alternatively, you can go to the Payroll >> Setup salary structures section and set the salary of an employee. You can simultaneously set salaries for multiple employees by using Upload salary details for employees functionality on the page.

For ease of use and reporting, salaries are based on salary structures and the paid version of Empxtrack supports multiple salary structures with editable heads and capabilities to assign formula to salary heads.

Setup Salary Structure

Assign Salary to Employees

Empxtrack Free Payroll uses the following steps while calculating employee salary

Days workedAttendance rules and daily hours logged identifies the number of days an employee has worked Holidays, weekends and Leave are counted as paid days. Percentage of Salary to be Paid = Days Worked / Total days in month
Out of salary paymentsAny out of salary payments (such as commissions, arrears, loan returns etc.) are input by HR
Eligible salaryEligible salary = Percentage of salary to be paid * Employee monthly Salary + Out of salary payments
DeductionsDeductions such as ESI, PF, TDS, Professional taxes are identified on the basis of location, investment declarations, and taxation rules
Net salary calculationsEligible salary - Deductions

Paid and advanced version of empxtrack allows multiple configuration options, different rules for different kinds of employees and integrations with other modules for seamless calculation of Net salary.

Empxtrack free payroll process has been streamlined around 3 simple steps that help in easing the pains associated with payroll processing

Each of these steps offers significant configurability and options based on the Empxtrack version being used. Read more about different steps related to payroll processing in the following help sections

Payroll Management using EmpxtrackUpdate and Verify Employee Data for Payroll Run
Regularize AttendanceHow to Import Days Worked
Update Out of Payroll PaymentsCalculate Deductions
Payroll ReportsView Pay Slip and Salary Details
Share Payslips with Employees

Empxtrack Free Payroll offers all statutory reports that are generated because of processing of payroll in empxtrack and required for India statutory compliance. You can read more about these reports with the associated help links

Report NameHelp URL
ESIC + PF

ESIC is Employees state insurance corporation. The benefits given by the ESIC are in line with the conventions of Conventions of International Labor organization. It includes benefits like medical, sickness, diablement, benefits, etc.

An employer deducts ESIC and PF contribution from employee’s income every month to meet statutory compliance.

Each of these social security schemes has a specific percentage of contribution from employees and employer.

Generate ESIC

Form 24Q

Each employer is responsible to submit Form 24Q, a quarterly statement, to the income tax department. Form 24Q is used for preparing eTDS returns for TDS deducted on salary.

This form is expected to be submitted on a quarterly basis with complete details on salaries paid to the employees and their tax deduction details for each month.

Generate Form 24Q

Form 16

Form 16 is generated to certify details regarding an employee’s salary earned throughout the year and the deductions made. The deductions are paid to the government by the employer. Tax payers ought to use Form 16 for filing tax returns at the end of the financial year.

Generate Form 16

Empxtrack allows storage of exemptions and deductions mapping to the relevant sections of the Indian Income tax. These help in accurate calculations of Taxes deducted at source -  a key responsibility of every employer.

The product also supports a workflow to allow HR to verify the employee declarations. Paid version of Empxtrack supports new and old income tax regimes.

Declare Investments

Setup Investment Declarations

Note: Empxtrack Free Payroll and HR software only allows HR to edit or modify declaration information.

All versions of Empxtrack support ESIC and PF deductions.

ESIC Deduction Rule: If an employer has more than 10 employees, the company must deduct ESIC from their employees’ salary based on the ESIC salary rules explained below. Deduction of ESIC is not mandatory for an employer with less than 10 employees.

Exception - Employers in Chandigarh and Maharashtra should have a minimum count of 20 employees instead of 10.

An employee having a monthly gross salary greater than and equal to Rs 21,000 is  eligible for ESIC. Ideally, the ESIC deduction from employee salary is made on this formula Gross salary x 0.75/ 100. Employer contribution is Gross x 3.25/ 100.

PF Deduction Rule: If an employer has more than 10 employees, the company must deduct PF from their employees’ salary. Employee and employer contribution for provident fund is 12% of wages.

You can configure Company information to enable / disable PF and ESIC. Furthermore, Payroll >> employee preferences allows you to override ESIC and PF rules for individual employees.

Employee profile data contains a section called documents and Ids. A number of predefined ids such as bank account, PAN no, PF No, UAN No etc are available and you can specify details against these for each employee.

This data should be setup prior to running the payroll since these IDs are used in statutory reports and bank reports.

You can specify company bank account(s) details and for each employee specify IFSC code, account number and linked company bank account. This will allow you to generate bank reports for each company account and allow electronic transfers.

Learn more about setting employee’s bank information

Yes, we have a Product Guide that you can download once you are in the Setup mode of application. The product guide has step by step instructions to setup and use Empxtrack Free Payroll.

You can also access Online help to get instructions.
Empxtrack Payroll can be used for up to 75 employees without any constraint on usage and access. For more than 75 employees, you can buy additional employee licenses. Empxtrack allows you to purchase additional products to get advanced features and additional modules like Performance Management, Recruitment, Exit, HR Portal and more.
You don’t have to be a payroll expert for using the software. The application is very simple to use and you can access Online help and FAQs to learn more.
Paid version of Empxtrack allows easy import of past payroll and employee data.
Get support from Empxtrack team by clicking on the “Need Support” button.
Yes, you can upgrade to the paid version of Empxtrack to buy additional employee licenses or get advanced features of Payroll. Empxtrack allows you to purchase additional products to get advanced features and additional modules like Performance Management, Recruitment, Exit, HR Portal and more.Migrate from Free payroll to Paid Edition.
You can sign-up anytime and start using the Empxtrack Payroll software for up to 75 employees.
The Setup Company Information functionality allows users to configure the Empxtrack Payroll application to map their company’s processes.

Users can upload or change the company logo and input/modify address and other details of the company to personalize the application.

In application setup mode, users can get required support from Empxtrack team by clicking “Need Support” button at any point of time.

Setup basic company information

Setup Empxtrack Free Payroll for Your Company
We offer a free trial for Empxtrack Payroll. The trial is populated with pre-configured data. You can try out the application with pre-configured data, then setup your own data and then purchase relevant products.

Setup Empxtrack Free Payroll for Your Company

Moving from Empxtrack Free Payroll to Paid Version
Empxtrack has two user roles - HR manager and Employee. The person who enrolls for the product is given HR privileges.

When you are in the Free Payroll Trial and logged in as HR

  • Clear the Trial data after familiarizing yourself with all the functionalities
  • Configure the application by providing all information
  • Once done, you are in the Empxtrack Free Payroll edition
Clear Trial Data and Setup Company Information

When you are using Empxtrack Free Payroll

  • Click on the Upgrade button
  • View multiple products where you can buy additional employee licenses or advanced Payroll features
  • Provide your credit card information. We capture payment information through RazorPayand Stripe, a globally acceptable and secure payment processor.
  • Once purchase is verified, the system will automatically be upgraded to the purchased Empxtrack version
  • Empxtrack team will provide required support to configure the product as per your needs
Moving from Free Payroll to a Paid Edition

Employee management

HR Manager/ HR Admin can add employees in 2 ways:

Upload employee data using spreadsheet 

  • Click Employee data after selecting the Product Configuration tab and download the file to identify the format and fill in the employee data.
  • Upload the file and map the fields for error free data upload. Make sure you don’t change the columns of the downloaded file or the first row.
  • Empxtrack supports API for adding employees in the paid edition.
Add one employee at a time

  • Click on Add an employee after selecting the Manage Employees tab.
  • Create an employee record by filling in the mandatory details in the specified format.
  • Once the employee profile is created with basic details, the employee or HR can fill in the remaining details later.
Refer to empxtrack purchase information within the product to learn more about advanced features in the Empxtrack paid edition.

Learn more about adding employees:
Upload mass employee data at once
Add employees one by one

Employees, HR and other roles can view and update employee data based on role permissions and workflows.

To update data, the user needs to access the Employee data profile. Please view the link below to view details.

You can update the photograph, employment details, work experience, documents, address, dependent information and many other aspects of employee data on the Employee data page.

Learn more about changing employee data

Paid version of empxtrack supports configurable rules and field level permissions for visibility and edit rights and also options for mass update of data, update through spreadsheets etc.

Employee data refers to the personal data of employees and includes details such as dependents, address, experience, hobbies and languages known, documents and IDs and many other details which typically should be accessed (and updated) by the employee or HR.

We maintain full audit-trail of all changes to employee data.

Career profile contains details of all transactions related to employees such as Leave, Manager notes, Promotions and Salary changes, Timesheets, Appraisals, Goalsheets, Trainings, Rewards, Disciplinary cases, Manager notes and so on.

Career profile of an employee is available to various roles related to the employee such as their Managers, Head of department, Management and HR.

Empxtrack paid versions allow granular configurability in terms of visibility and access rights for each area of employee data and career profile.

You can click on the Employee menu and view either of the two data options and switch between the two by clicking on the menu.

 

If an employee has quit, HR can mark the employee exited and specify the exit date. Exited employees are not included in reports, payroll processing and cannot login to the system.

Advanced versions of empxtrack support Exit module that allows clearance and Full and Final process.

To view details of an exited employee, select “Exited employees” choice in the drop-down next to the employee search box. Type the employee name and select the exited employee details.

Learn more about employee exit

If any employee likes to rejoin the organization after the separation, the HR manager doesn’t need to re-enter all his /her details in the application. The HR manager simply needs to access their profile and update the employment status to current.

If you have purchased Exit module, there is a complete process to rejoin the exited employee to ensure data is copied over correctly.

Learn more about employee rejoining

Empxtrack allows the HR and Managers to run, configure and download 100s of pre-configured reports.

Reports are available based on the modules purchased by you and for each module there may be one or more reports available. Look at the bottom of any page to view the report section.

Some important considerations

  • The data that is available in a report is based on  the selected role. For instance a Manager will have access to a fewer number of employees in comparison to the Head of the department. An employee may have both these roles and based on the role selected, the data will change.
  • An employee can have multiple roles. Refer to Empxtrack Navigation structure to understand how you can change a role.
  • Employee field visibility rules may also be dependent on roles
  • Reports may contain parameters. Specifying  these helps identify the correct data

We restrict the amount of data displayed or downloaded in one submit. You may need to apply filters to get the full data.

Empxtrack allows a directory view of employee data that displays all the employees in the organization with relevant details including their hierarchy. Employees can quickly search for their fellow employees by specifying their name in the search box.

Configuration of company directory is supported only in the Empxtrack paid version.

Learn more about company directory


Attendance

Empxtrack supports multiple mechanisms to capture attendance and some of these are available in advanced versions only. The different options include

  • Mark attendance, regularize attendance: Employees can mark their attendance daily by logging into empxtrack and capturing their start time and end time. Employees can regularize their attendance for a past day as well. Available in all versions of empxtrack. HR can also mark attendance for employees on a daily basis
  • Upload of attendance data through CSV files: Available in paid version
  • Integration with attendance devices: Automatic reading of attendance device input and integration. Paid version of Empxtrack supports integration. We support data from multiple devices
  • API based integration: Enterprise version of empxtrack

Based on the attendance rules, holiday calendar, employee leave details, the attendance data translates to different kinds of statuses such as Present, Overtime, MisPunch, Undertime, Holiday, Leave and this is used in payroll processing.

Paid version of empxtrack supports significant customization and configuration options in comparison to the Empxtrack Free Trial version.

 

Empxtrack allows you to set up a holiday calendar and weekends for a given financial year.

View the Self Services settings as HR Manager and select Set Weekends and Holiday calendar option. You can import pre-existing holidays for a region or set your own days.

On the attendance dashboard for an employee, you can mark a day as a holiday if the day is reserved as a holiday on the holiday calendar.

It is important to define holidays for a period prior to employees applying for leave or marking attendance since holidays are automatically copied over to the employee attendance.

set up holiday calendar and configure weekends

Note: Advanced version of empxtrack allows holidays and weekends based on employee groups.

Employees can mark their own attendance or HR can mark their attendance. HR can go to the attendance dashboard for an employee and for a specific date Clear attendance, Mark holiday, Mark weekend, regularize attendance.

Based on the version of empxtrack you are using, there are many other options for marking attendance including API integration, attendance device integration and CSV file upload.

The undertime calculation rules functionality available in Settings >> Self Services >> Attendance configuration allows HR to map the attendance hours to percentage of day worked. Eg. 0 - 3 hours can be marked as 0 percent day worked, 3 - 5 hours can mark the employee day worked as 50 percent (or 0.5 day).

If an employee works for 4 hours in a day and applies for half-day leave, they will be paid for the full day. If they do not apply for leave, the day worked will be 0.5 days and they will be paid for half a day.

The Free Payroll uses days worked as a mechanism to calculate the effective salary of an employee.This helps in identification of half day, full day overtime and undertime work by the employee and helps in payroll preparation accordingly.

For mid period joinings and exits, the system automatically excludes the days prior to the joining date or the days after the exit date respectively.

The HR manager prior to processing the payroll can update attendance to accurately reflect the days worked.

Learn more about undertime calculation rules


Leave

Most organizations give a certain number of days to each employee for which they are paid even when they do not attend office. Such days are called Paid leave days.

Empxtrack allows employees to apply for leave and post approval, such days are counted as paid days.

Empxtrack Free Payroll allows 3 types of leave. By default, they are labelled as Sick leave, Paid time off and Casual leave. The leave labels are editable. HR can manually credit leave to employees or change the rules for these leave types.

Paid version of empxtrack allows many different configuration options and additional leave types.

Learn More about Leave Module 

 

HR managers can credit leave days to employees for different leave types. The leave days can be credited on monthly, quarterly, yearly basis i.e in the beginning of the month, quarter or year as per the policy of the organization.

HR managers can manually credit leave days to the employees or upload the leave credits. Schedulers are available to auto-credit leave to employees. Employees can avail Work from Home and Compensatory Off leave types.

Note: Upload leave credits, scheduler functionality and custom credit rules are available in the paid edition of the application.

Credit Leave to Employees Manually

Upload Leave Credits

Sometimes change in the leave policy of the organization for different leave types may lead the HR manager to make changes in respective leave rules. The “Configure leave rules” functionality is available to meet this purpose.

Note: Configure leave rules functionality is available in the paid edition of the application.

Configure Leave Rules

 
  • Employee

    Employees can raise leave requests for leave types applicable to them. Based on rules, employees can apply for a leave type based on the availability of leave balance.

    Leave application undergoes a pre-defined approval process, wherein the supervisor/ manager or HR manager approves the leave request. The leave approval process is defined in the configuration of each leave type.

    Manager/ HR gives leave approval based on the availability. Once the leave is finalized by the HR manager attendance gets updated and the employee is eligible for a paid day on the day of the leave.

    Learn More about Apply for Leave

  • HR Manager

    An HR or even the Manager can apply for leave on behalf of an employee. Usually, this is a practice when the employees are not computer savvy or do not have access to computers.

    Sometimes, HR also has to exercise this option if someone reports sick and asks for  a leave by calling the HR manager.

Empxtrack Free Payroll version only allow two leave types with no configuration options.

You can upgrade to the paid edition of the product to allow additional leave types or multiple configuration options.

 
  • Employees cannot apply for leave for a period for which payroll processing has started
  • HR cannot apply for leave for an employee whose payroll calculation have been done
  • Payroll processing cannot start if an employee has pending leave requests.

Based on leave configurations, leave applications may depend on minimum and maximum days, leave balance etc.

Identify the leave balance for employees by running leave credit report. Go to manually credit leave and enter a negative value of the leave balance for each employee.

Example: If an employee has 10 days of leave credit, enter -10 for leave credit to make the balance 0

Empxtrack supports work from home and compensatory off leave types to map your company needs.

360 Review

  • Configure your questions or form attributes. You can setup your own questions or use a pre-defined list of 10 attributes
  • Configure the rating scale
  •  Setup 360 review for upto 2 employees with 10 reviewers (1 self review, 3 senior, 3 peers, 3 juniors)
  •  View dashboard of progress
  • View and download 360 reports with average ratings for each group, comparison of self vs others, hidden strengths and blind spots
Note: You can conduct upto 2 free feedback. Post that, you will have to purchase additional employee licenses.

Learn more about Empxtrack 360 Review
Post enrollment, you will receive an application url with login credentials on your registered email id.  Once you login to Empxtrack 360 application, complete the 5 initial steps to set up the Application in a few mins:

  • Setup password - Setup new password and time zone as per company location.
  • Company information - Specify company name, start date of the company time period and upload company logo to personalise the application.
  • Add employees - Add employees one-by-one or upload data using a spreadsheet.
  • 360 form - Configure the form to allow ratings and comments for attributes.
  • Initiate feedback - Select reviewers for the feedback and initiate the process.
Empxtrack allows an HR manager to carry out 360 feedback for employees in few steps.



The process starts with setting up of application, list creation and then initiation of feedback process. The system automatically sends email to each reviewer (including the person whose review is initiated) suggesting them to complete the review. The email contains a welcome message and the users login details. Through a dashboard, the HR manager can view the status of the 360 feedback review.

Once the feedback is completed (i.e all reviewers have submitted), the 360 feedback can be finalized and viewed by the HR manager as a summary report. View and download 360 reports with average ratings for each group, comparison of self vs others, hidden strengths and blind spots.

Empxtrack allows the HR manager to edit individual reviews and modify the list of reviewers even when the feedback is initiated.
Yes, we have a Product Guide that you can download once you login to the application. The product guide has step by step instructions to setup and use Empxtrack 360 Review.

You can also access Online help to get instructions.
Once you have uploaded employee data, you will be allowed to select reviewers by clicking Setup a 360 review for an employee button under Initiate Feedback tab. Empxtrack allows inclusion of external reviewers in the 360 review advanced version.
Empxtrack provides list creation to include seniors, peers and subordinates as reviewers. You can setup 360 review for upto 2 employees with 10 reviewers (1 self review, 3 senior, 3 peers, 3 juniors).
Employees are allowed to fill their self review. By default, the reviewee (the employee being reviewed) is already considered as one of the participants involved in the feedback process.

Once the feedback plan is initiated, a notification is sent to the employee to fill their self review.
Yes, you can add new attributes. During initial setup of the application, click on the 360 Form tab to view the predefined attributes. In the Selected Attributes section, click the Add new attribute button, fill details and save them. The new attributes will show on the list of Selected attributes.
Empxtrack provides comprehensive reports and dashboards with average ratings for each group, comparison of self vs others, identifying hidden strengths and blind spots. This allows you to understand how your performance is viewed from a variety of perspectives.

  • Feedback summary report - displays average rating and overall scores of all reviewers. Download the summary report, if required.
  • Review report - shows individual ratings provided by reviewers against each competency.
  • Radar chart - displays scoring for all competencies in a graphical representation. It can be used to spot gaps between respondent groups.
  • Feedback status dashboard - shows the progress with the number of feedbacks that are initiated, started, completed and ongoing.
HR is allowed to manage reviewers once the 360 review is initiated. Click Manage Reviewers button to remove an existing reviewer, add a new reviewer in the list of participants or change the status of 360 review.
Yes, Empxtrack allows you to add questions as per your choice. While configuring the feedback form, you can click the Add new attribute button in the Selected attributes section and write your question in the Attributes title. Once the feedback is initiated, the reviewers will be able to see the questions in the feedback form.

When you configure the feedback form with new attributes or questions, it will not impact the employees whose feedback is already initiated.

The new questions would only show in the forms of the employees whose feedback gets initiated after the change of the questions.
Empxtrack allows a reviewee to view only the names of the reviewers, but not the feedback. The reviewee cannot see feedback comments and ratings given by the reviewers, thus maintaining the anonymity of the 360 feedback process.
Empxtrack allows setting up of employee data in two ways -

  • Add employees one by one - Enter basic details of one employee at a time and create an employee profile. Add employee details in the specified format to avoid errors.
  • Upload employee data using CSV file in one go - Download CSV file format, fill details of multiple employees in the same format (to avoid errors) and upload it in the system.
If you need support or face any issue, click the Request support icon on the top right side on the application. We would be happy to help you.
An email goes to each reviewer (including the person whose review is initiated). The email contains a welcome message and the users login details. You will be able to edit this email message once you complete the setup.

Yes, Empxtrack provides advanced 360 Feedback with configurable plans, option to include external participants, configurable reports, workflows and flexibility to configure list creation while selecting reviewers.
Empxtrack has pre-configured email templates for you.

You can configure emails, once you complete the application setup by following the path: On the Home page, click Product Configurations tab and click Employee Communication in the Employee Management section.

Send email to employees page appears. For the Select template field, select the option as None or Existing template. Write a customized message in the Email Text Message field, and click Preview email to view email format. Then click the Send link.
Empxtrack allows users to upload their company logo to personalize the application.
Empxtrack offers a comprehensive list of paid products for the customers. You can either choose to buy additional licenses to conduct feedback for more than 2 employees or upgrade to the advanced versions to get advanced features (such as multiple forms, list creation, etc.).

Besides, Empxtrack allows you to purchase additional products such as Employee portal and HRIS, Exit management, Appraisal and more.

Performance Appraisal

Empxtrack is designed to help you manage the appraisal process in just a few steps. Main features are:

  • Appraisals for upto 5 employees (with maximum 3 participants - employee, manager and HR)
  • Two appraisal workflows to choose from (employee to manager, and employee to manager to HR)
  • Goals creation in appraisal
  • 4 appraisal forms
  • Configurable rating scale, competencies and help instructions
  • Appraisal status dashboard to view progress
  • Multiple reports and analytics
  • Reminders to complete appraisal
  • Progress Dashboard indicating the completion of each step

Note: You can conduct appraisal for up to 5 employees at absolutely no cost. Buy additional appraisal licenses to conduct appraisal for more than 5 employees or upgrade to the advanced versions to avail advanced features (such as multiple appraisal plans, configuration in workflow, etc.)

Learn more about Empxtrack Appraisal 
Post enrollment, you will receive an application url with login credentials on your registered email id. Once you login to Empxtrack application, complete the 5 initial steps to setup the application for your organization in a couple of minutes:

  • Setup password - Setup new password and time zone as per company location.
  • Company information - Specify company name, start date of the company time period and upload company logo to personalise the application.
  • Add employees - Add employees one-by-one or upload data using a spreadsheet.
  • Appraisal forms - Configure the settings of the four appraisal forms (Introduction, Goalsheet, Competency and Submit forms) to set the right parameters for employee evaluation.
  • Initiate appraisal - Select employees, appraisal workflow and then initiate the appraisal process.
Empxtrack allows HR manager to conduct appraisal for employees in a few steps:

 

The flowchart shows the process when the selected appraisal workflow is Employee -> Manager -> HR Manager. You can even select the workflow as Employee to Manager, where manager closes the appraisal process.

Notes: (a) Depending upon the workflow selected by the HR manager, the number of steps in an appraisal process varies.

(b) Employee and Manager can add goals during the appraisal in the Goalsheet form to evaluate employee’s performance and achievements.
Yes, we have a Product Guide that you can download once you login to the application. The product guide has step by step instructions to setup and use Empxtrack Performance Appraisal.

You can also access Online help to get instructions.
There are 3 participants - Employee, Manager and the HR manager.
Yes, with Empxtrack, you can get multiple configuration options to modify appraisal forms, workflows and rating scale as per your needs.
There are 2 workflows that can be set at the initiation of the appraisal.

  • Employee to Manager (where manager closes appraisal)
  • Employee to Manager to HR (where HR closes appraisal)
Advanced paid version of Empxtrack offers custom workflows. Upgrade your free application to avail this feature.
You can manage rating scales as per your choice. While configuring Goalsheet, Competency and Submit forms, click Manage Rating to modify the rating type and options. You can configure how the ratings choices will show up in the form. There are multiple options available for rating and comments display.
Empxtrack sends out automatic notification to the employee once the appraisal is initiated. HR can also send reminders to the employees and manager for timely completion of the appraisal process.
Once the appraisal is initiated, the employee receives a message in the Message Center to fill self appraisal. Employees can rate their achievements and provide ratings and comments against all goals and competencies.

The Manager can view these ratings and comments while carrying out employee appraisal. This helps in understanding how an employee perceives his or her own performance.

Participation of employees in their appraisal makes the entire process more transparent and meaningful.
The appraisal process is initiated by an HR manager.

Login to Empxtrack and configure the initial application setup process. Under the Initiate appraisal tab, select a preferred workflow, and select employees whose appraisal needs to be initiated.

Once employees are selected, click on the Initiate button. The system will create an appraisal for the selected employees and the workflow will start.

Note: Empxtrack allows initiation of free appraisal for minimum 1 and maximum 5 employees.
Empxtrack Free Appraisal software provides one appraisal plan with 4 pre-configured appraisal forms that can be modified. To avail multiple appraisal plans, you can upgrade your product to the advanced version.
Empxtrack provides multiple full data reports to analyze employee performance. Set your own report parameters, apply filters and generate reports. You can download the report in CSV format or even save the reports in the system for future reference.

Paid version of Empxtrack supports multiple dashboards to give quick analysis of appraisal data.
You can view 9 grid Performance Potential graph in the advanced paid version of Empxtrack. Upgrade free application to get this dashboard for quick identification of high potential employees.
Employee evaluation is based on goals and competencies.

  • Managers and employees capture achievements against each goal.
  • Ratings and comments are provided for each competency for fair evaluation.
Empxtrack allows setting up of employee data in two ways -

  • Add one by one - Enter basic details of one employee at a time and create an employee profile. Add employee details in the specified format to avoid errors.
  • Upload employee data using CSV file in one go - Download CSV file format, fill details of multiple employees in the same format (to avoid errors) and upload it in the system.
Yes, the manager is allowed to add goals and capture employee achievements during an appraisal process.
The system automatically sends a notification to the employee (whose appraisal has been initiated) to complete their self appraisal. Once the employee completes self appraisal, it is submitted to the manager. The manager then puts comments and ratings and submits it to the HR manager. HR finalizes the appraisal.
Yes, Empxtrack provides advanced Appraisal with multiple plans, more workflow options, configurable reports and more flexibility to manage the appraisal process. Upgrade to avail these functionalities.
If you need support or face any issue, click the Request support   icon on the top right side on the application. We would be happy to help you.
Empxtrack has pre-configured email templates for you.

You can configure emails, once you complete the application setup by following the path: On the Home page, click Product Configurations tab and click Employee Communication in the Employee Management section.

Send email to employees page appears. For the Select template field, select the option as None or Existing template. Write a customized message in the Email Text Message field, and click Preview email to view email format. Then click the Send link.
Empxtrack allows users to upload their company logo to personalize the application.
Empxtrack offers a comprehensive list of paid products for the customers. You can either choose to buy additional appraisal licenses to conduct appraisal for more than 5 employees or upgrade to the advanced versions to get advanced features (such as multiple appraisal plans, configuration in workflow, etc.).

Besides, Empxtrack allows you to purchase additional Empxtrack products such as Employee portal and HRIS, Exit management, 360 Feedback and more. 

Exit Management

Empxtrack Exit Management helps organizations to speed up clearance formalities and give a smooth experience to the leavers. The software is designed to streamline the employee offboarding process. Some of the main features are:

  • Conduct exit for upto 2 employees at absolutely no cost
  • Functionalities available for employee and HR manager
  • Addition of clearance managers
  • Setup of multiple clearance types
  • Exit survey with pre-configured questionnaire, along with the flexibility to add more questions
  • Communication with employees using pre-configured email templates
  • Multiple dashboards for attrition analysis based on tenure and exit reasons
  • Availability of configurable exit report
  • Progress Dashboard indicating the completion of each step

Note: You can use the Empxtrack Free product for up to 2 employees. Upgrade to the paid version and use the application for more than 2 employees. Get advanced features and additional modules in the upgraded version.
Learn more about Empxtrack Exit Management
Post enrollment, you will receive an application url on your registered email id. Once you login to Empxtrack application, complete the few initial steps to setup the application for your organization in a couple of minutes:

  • Update the password - Setup new password and time zone as per company location.
  • Setup company information - Upload company logo to personalise the application and specify the start date of the company's financial year.
  • Clearance managers - Specify employees who are responsible for clearance. Add as many employees as required.
  • Clearance types -  Setup the different clearance types and associate them with clearance managers.
  • Exit survey - Configure the exit survey form with the required questions.
  • Initiate exit - Add the employee who is being exited and specify the different clearance types (applicable to the employee) and associated clearance managers.
With Empxtrack, employee exit can be carried out in few easy steps:

Yes, we have a Product Guide that you can download once you login to the application. The product guide has step by step instructions to setup and use Empxtrack Exit Management.

You can also access Online help to get instructions.
Yes. With Empxtrack, you can get multiple configuration options to add multiple clearance types and associate them with clearance managers and modify exit survey form as per your needs.
When the employee exit is initiated, a notification is sent to the leaver to fill the exit survey form and to clearance managers to give clearance on behalf of their department.

Once the HR manager receives clearance from all the departments, the employee is marked exited in the system.
When an employee exits from your organization, they may require clearance (or approvals) from various managers or departments.

Empxtrack allows you to set up different clearance types and associate them with clearance managers.
Post clearance from all departments, click on Mark employee as exited the system icon to finalize the exit of an employee.
Empxtrack simplifies communication with multiple employees through emails. The HR manager can configure an email and select multiple employees to share a common message to all. On the Homepage, go to Product configurations and click on the Employee communication link.

  1. Send email to employees - Select an existing email template or select None to write the message yourself. Select all the employees to whom you want to send the message and cc the email to selected employees.Once the email is drafted, you can preview it and then send it.
  2. Share password with employees - Go to Send password to employee tab. Select the employees and choose an option for the Password generation option field, and click the Send password button.


Empxtrack has pre-configured email templates for you.You can configure emails, once you complete the application setup by following the path: On the Home page, click Product Configurations tab and click Employee Communication in the Employee Management section.Send email to employees page appears. For the Select template field, select the option as None or Existing template. Write a customized message in the Email Text Message field, and click Preview email to view email format. Then click the Send link.
With Empxtrack, you can view exit analytics and generate a full data report.Multiple dashboards are available to help HR and leadership in analyzing the exit data. View dashboards related to yearly exit requests and exit reasons, and exits based on employee tenure.
If you need support or face any issue, click the Request support    icon on the top right side on the application. We would be happy to help you.
Empxtrack allows users to upload their company logo to personalize the application.
Empxtrack offers a comprehensive list of paid products for the customers. You can either choose to buy additional licenses to use Exit Management for more than 2 employees or upgrade to the advanced versions to get advanced features.You can also purchase additional Empxtrack products such as Performance Appraisal, 360 Feedback, HRIS and more.

Employee Portal and HRIS

Empxtrack Employee portal and HRIS is designed to help companies manage employee database (HRIS), leave, attendance along with Company Directory, Social Feed, Birthdays and Work Anniversary updates, Polls, Company Policy Documents, Search feature and Calendar. Some of the main features are:

  • Employee data management for up to 25 employees at absolutely no cost
  • Functionalities available for employee, manager and the HR
  • Company directory for quick search of an employee
  • Social feed to boost interactions among employees
  • Company policy documents for instant access to important company information
  • Configuration options to configure attendance and leave rules, manage polls, social feeds, etc.
  • Leave and attendance dashboards for bird’s eye view/ for quick analysis
  • Option to communicate with employees using email templates
  • Comprehensive reports and analytics
  • Progress Dashboard indicating the completion of each step

Note: You can use Empxtrack Free product for up to 25 employees. Upgrade to the paid version and use the application for more than 25 employees. Get advanced features and additional modules in the upgraded version.Learn more about Empxtrack HR Portal
Post enrollment, you will receive an application url on your registered email id. Once you login to Empxtrack application, complete the few initial steps to setup the application for your organization in a couple of minutes:

  • Update the password - Setup new password and time zone as per company location.
  • Company information - Specify company name, start date of the company financial year and upload company logo to personalise the application.
  • Leave and attendance - For attendance configuration, specify days for weekend,  default shift timing, attendance calculation rules and import holiday list. For leave configuration, select the leave types and configure rules for each of them.
  •  Add employees - Add employees one-by-one or upload data using a spreadsheet.
  •  Policy documents- Upload important company documents.
  • Feed preferences - Select the types of feed that you want to keep for your employee portal.
  • Take portal live - View status of all the steps. If any information is missing, complete it. Once all the steps are completed, click on the Proceed button and go live with the application.
Yes, we have a Product Guide that you can download once you login to the application. The product guide has step by step instructions to setup and use Empxtrack Employee Portal and HRIS.

You can also access Online help by clicking on the following links:

Yes. Empxtrack offers multiple product configuration options to modify company directory settings, company policy documents, polls, social feed, attendance and leave rules, and more.
The free product doesn’t offer custom workflows. By default, the approval workflow for employee data update is - Employee to HR manager. Upgrade to an advanced paid version of Empxtrack to get configurable workflows.
Empxtrack provides comprehensive reports to analyze employee data and make informed decisions. Select columns to generate full data reports and download them in the CSV format.

Note: Advanced paid version of Empxtrack provides intuitive dashboards to quick analysis of employee data.
Empxtrack allows setting up of employee data in two ways -

  • Add one by one - Enter basic details of one employee at a time and create an employee profile. Add employee details in the specified format to avoid errors.
  • Upload employee data in one go - Download CSV file format, fill details of multiple employees in the same format (to avoid errors) and upload it in the system.
Yes, the HR manager can add employee data in the system after application setup. To upload mass data, go to Product configurations on the Homepage and click Employee data in the Uploads section.
As soon as all the steps under Setup application are complete, the HR can take the portal live and start using Empxtrack instantly. Get full access to all the features to manage employee data, leave, attendance and explore additional functionality (such as Company directory, Social feed, etc.
Empxtrack offers functionalities for - Employees, managers and HR.
It is a platform for social interaction and engagement amongst employees. Through social feed, the employees remain updated about key events and announcements in the organization. For example, employees get to know about other’s birthdays, work anniversaries, promotions, rewards etc.
Basic details of all employees are displayed in the company directory. You can quickly search for the relevant employees by specifying their name in the search box. Click on the View Profile  icon to visit the employee profile. The HR manager can configure the fields and their order of the appearance to personalise the company directory.

To configure fields for company directory, go to Product configurations and then click Company directory settings under Employee portal setup. You can add as many fields as you want to display in the directory.

Note: The free product does not provide a hierarchical view in the Company directory. Upgrade your free product to the advanced paid version of Empxtrack to avail this feature.
Empxtrack allows employees to add events or tasks in a few clicks. Go to the Event calendar and click on the Add an event button. Schedule an event by specifying the subject, agenda, location, event date, employees to be invited and other information. Once the information is saved, a calendar invite in email is sent to all the attendees.

You can even check the availability of the attendees before putting them on the invitation list.
Empxtrack provides a Calendar, where you can view the schedule of your subordinates, managers or a specific employee before adding an event. Once you know the availability, it becomes easy to request and block their time for meetings.
Employees have 24x7 access to company policy documents that contain important company information, such as company policies, leave policy, holiday calendar, information on upcoming company events, etc. On the employee portal, click the Quick links  icon to access the company documents.
Note: Advanced paid version of Empxtrack provides Group based visibility of company documents.
If you need support or face any issue, click the Request support icon on the top right side on the application. We would be happy to help you.
Empxtrack simplifies communication with multiple employees through emails. The HR manager can configure an email and select multiple employees to share a common message to all. On the Homepage, go to HR Manager Tasks and click the Employee communication link:
  1. Send email to employees - Select an existing email template or select None to write the message yourself. Select all the employees to whom you want to send the message and cc the email to selected employees. Once the email is drafted, you can preview it and then send it.
  2. Share password with employees - Go to Send password to employee tab. Select the employees and choose an option for the Password generation option field, and click the Send password button.
Empxtrack has pre-configured email templates for you.

You can configure emails, once you complete the application setup by following the path: On the Home page, click Product Configurations tab and click Employee Communication in the Employee Management section.

Send email to employees page appears. For the Select template field, select the option as None or Existing template. Write a customized message in the Email Text Message field, and click Preview email to view email format. Then click the Send link.
Empxtrack allows users to upload their company logo to personalize the application.
Empxtrack offers a comprehensive list of paid products for the customers. You can either choose to buy additional licenses to use HR portal for more than 25 employees or upgrade to the advanced versions to get advanced features (such as multiple leave types, more attendance configuration options, etc.).

Besides, Empxtrack allows you to purchase additional Empxtrack products such as Exit management, Performance management, Recruitment and more.