Setup Access Controls

Empxtrack enables users to manage access and visibility rights. HR or Administrator can control the view of the Menu items for different types of users in the system. 

Note: The functionality to setup access controls is not available in Empxtrack Free Payroll and HR software. Upgrade the product to the paid version to avail this feature.

To setup access controls, you need to:

  1. Login to the system as an HR manager or Admin.
  2. Go to General settings section and click the Setup access controls link.
    Setup-Access-Controls

    Figure 1

    A new page appears where you can set up access rights for employees.

  3. Select a tab or subtab for which you want to set up access rights from the Click on a tab to view sub-tabs dropdown.Setup-Access-Controls

    Figure 2

  4. Once the tab is selected in the dropdown, a flowchart defining the layout of the page appears.
  5. You can click on any of the sub tabs shown in the layout to modify the settings. For instance, click Goalsheets under the Engage tab.Setup-Access-Controls

    Figure 3

    A dialog box Add Permission on Menu Access appears as shown in Figure 4.

  6. Select any of the preferred options for the Access rights field. You can control access in 3 ways –
    1. a) Roles: Identify the roles to which the menu is visible. All employees having the specific roles would have access to the menu. Use the dropdown to select the specific roles.Setup-Access-Controls

      Figure 4

    2. b) Groups: Identify the groups of employees to which the menu is applicable. The groups could be role specific (such as HR Manager) or non-role specific (such as Permanent Employees). Each person belonging to the group will have access to the menu item. Use the dropdown to select the specific groups.
    3. c) Specific employees: Specify the employees who would have access to the menu item. The employees would automatically have access to the menu with the given role. If the employee does not have access to the role, the menu access would fail if they tried to access the menu.

    Input name of the employee in the Enter name textbox and click Plus sign to add the selected employees in the list. You can use advanced search feature to search employees based on the filters.

    Select an option from the dropdown labeled as Assign the specific role to the above mention user for accessing the url.

  7. Click the Save button.

Next link 

Manage workflows

Click on each of these links to know more about them: