Set Password Policy

The Set Password Policy functionality allows you to set the password policy for the employees and remind them to change their passwords time to time.

To set Password Policy, you need to:

1.  Log into the system as an HR Admin/ HR Manager.
2.  Go to Settings >> Employee management >> Employee communication.

The Employee communication page appears, as shown in Figure 1

3.  Click Set Password Policy tab.

password-policy1
Figure 1

The Set Password Policy page appears, as shown in Figure 2. The page allows you to set the password policy for the employees in the system.

4.  Select the minimum number of characters that you want for the passwords in the system should have from the No of characters in password field.
5.  Select the composition allowed for the passwords from Password Types dropdown. The available options are:

  • Mixture of alphabets(A-Za-z) characters:  If you select this option then the employees will be able to use upper and lower case characters in their passwords.
  • Only lower case (a-z) characters: If you select this option then the employees will be able to use only lower case characters in their passwords.
  • Only numeric  (0-9): If you select this option then the employees will be able to use only digits between 0-9 in their passwords.
    Mixture of alphabets(A-Za-z) and numeric  (0-9) characters : If you select this option then the employees will be able to use both characters and digits between 0-9 in their passwords.
  • Numeric  (0-9) and special characters(`[email protected]#^&()-+=) : If you select this option then the employees will be able to use both special characters and digits between 0-9 in their passwords.
  • Alphabets (A-Za-z) and special characters (`[email protected]#^&()-+=): If you select this option then the employees will be able to use both upper and lower case characters and special characters in their passwords.
  • Alphabets (A-Za-z), numeric  (0-9) and special characters (`[email protected]#^&()-+=): If you select this option then the employees will be able to use both upper and lower case characters, special characters and digits between 0-9 in their passwords.

password-policy2

Figure 2

6.  Select Yes from the Reset Password On First Login field, if you want the users to change their system set passwords when they log in to the system for the first time. Else, if you want the users to have a choice to retain their system set passwords, select No.

7.  Select the password change frequency for the users from Force Password Change Frequency dropdown, if you want that the passwords should be changed regularly.

Setting password change frequency allows you to enhance your account security and prevent attempts by hackers. However, a strong password is desirable to increase the security of your account, without which the regular changing of passwords would not be of much help .

8.  Select the number of password attempts that you want to allow from No Of Password Attempts dropdown.
Click Save.The password policy is saved and a message suggesting the same appears, as shown in Figure 3.

password-policy3
Figure 3

 

 

 

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