Manage Goalsheet State

The goalsheets are workflow based. They pass from one user to another till they are finalized. All the stages of a goalsheet are its states. Sometimes, you need to skip one state of goalsheet and move on to the other. Sometimes, you may also want to revert back to the previous stage. All the stages of goalsheets can be managed through Manage Goalsheet State functionality. This topic discussed the steps to manage goslsheet states.

As an HR manager, you can change the goalsheet states of employees. This functionality is typically required when the goalsheet is stuck at a state or due to some reason the current goalsheet needs to be rejected and a new goalsheet needs to be created for an employee.

To manage the goalsheet state:

  1. Log in to the system as an HR Manager/ HR Admin.
  2. Go to Manage >> Performance management >> Manage processes, as shown in Figure 1.
  3. Click Manage goalsheet state link under Goalsheets section on the Manage team processes page that appears.

     

    goalsheet-initiate-goalsheet0

     Figure 1

    The Manage Goalsheet State page appears, as shown in Figure 2.

  4. Select the workflow name from the Workflow Name dropdown. All the goalsheets following the selected workflow are filtered and appear on the page.
  5. Select the current state of the goalsheets from the Current State dropdown. All the goalsheets in the selected state appear.
  6. Select the employees whose workflow state you want to change from the list of employees by selecting the checkbox in front of them.
  7. Select the state in which you want to put these employees’ workflow from New State dropdown.

    goalsheet-manage-goalsheet-state11

     Figure 2

    The available values for the Current State and New State dropdowns are:

    • Initiated: If you select this option, then the employee can edit the already created goalsheet .
    • Submitted to Manager: If you select this option then the goalsheet would be submitted to the manager.
    • Accepted: :If you select this option then the goalsheet is accepted by the employee/ manager and would be signed off.
    • Cancelled: If you select this option then the goalsheet will be cancelled.
    • Request for cancellation (after approval): If you select this option then the approved goalsheet would be cancelled sent to manager for cancellation.
    • Set Aside: If you select this option then the goalsheet would be set aside and a new goalsheet can be recreated for the same time period.
  8. Click Update State.

     

    The current state of workflow is successfully updated to the new selected state of the selected workflow.

    The new states appear for the selected employees, as shown in Figure 3.

     

    goalsheet-manage-goalsheet-state22

     Figure 3

  9. Click Cancel to leave the page.

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