Submit Payroll for Approval

Empxtrack Free Payroll and HR Software

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Once the salary is calculated for the employees and any required adjustments are made to them, you can send the calculated salaries for approval. This is called maker checker functionality where a payroll administrator (or any concerned person) prepare payroll and send it for approval to the approver.

Usually, an approver is a Director or CEO in a SME or startup. For large organizations, an approver can be the HR manager or HR director or any other person managing that role.

Note: Sending salaries for approval is an optional step and can be enabled/ disabled by the Payroll administrator/ HR manager/ HR Admin while configuring payroll. Refer to page, configure payroll settings for more information. Select the checkbox given with Verification option in Steps for payroll processing section. To get more configuration options, upgrade your Free Payroll and HR software to a paid version.

The submit for approval link appears on Process Payroll: Step 2 page only when the approval of salaries is enabled in the payroll settings.

Figure 1

To send payroll for approval, you need to

1. Follow all steps given on Initiate Payroll Run.

2. Follow steps 1 to 7 on Calculate Payroll.

3. Select the employees whose salaries you want to send for approval on the Not submitted for verification section under In Process tab.

4. Click Submit button given on the page (see Figure 2).

Figure 2

A confirmation message appears on the screen to confirm the submission of payroll of the selected candidates to the approver as shown in Figure 3. Click OK.

Figure 3

The selected records are successfully sent to the approver. To know more about approving payroll, click Verify and Approve Payroll.

The records sent for approval are now shown in the Not verified section. Once the payroll is approved, you need to view the finalized records and recalculate the payroll for employees whose salaries are not approved by the approver. To know more about finalizing the salaries, click Finalize Payroll.

Next Link

Verify and Approve Payroll

Click on the following to know more about them