Once the salary is calculated for the employees and any required adjustments are made to them, you can send the calculated salaries for approval. Sending salaries for approval is an optional step and can be enabled/ disabled by the Payroll administrator while configuring payroll.
The submit for approval link appears on Run Payroll page only when the approval of salaries is enabled in the payroll settings. To know more about enabling/ disabling approval, click Payroll Setup.
To send payroll for approval, you need to:
- Initiate Payroll Run.
- Calculate Payroll.
- Select the employees whose salaries you want to send for approval on the Calculated tab and then click Submit for Approval to <approver name> link on the left side of the page, as shown in Figure 1.
A confirmation message to confirm the submission of payroll of the selected candidates to the approver appears, as shown in Figure 2.
- Click OK.
The selected records are sent to the approver. To know more about approving payroll, click Verify and Approve Payroll.
The records that are sent for approval are removed from the Run Payroll page. The Sent for Approval tab now shows the number of records that are sent for approval, as shown in Figure 3.
Once the payroll is approved, you need to view the finalized records and recalculate the payroll for employees whose salaries are not approved by the approver. To know more about finalizing the salaries, click Finalize Payroll.
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