Each month you need to calculate payroll for the employees of your company and distribute salaries. This topic discusses how you can initiate the payroll calculation process for the employees of your company.
To Initiate payroll run, you need to:
- Log into the system as HR Manager / HR Admin.
- Go to Manage >> Manage Payroll >> Run PayrollThe Run Payroll page appears, as shown in Figure 1.The page displays the selected financial year in Financial Year dropdown, and the selected pay period type in Pay Period Type field. All the pay periods of the selected financial year appears in the list with the payroll processing information in Processed and Disbursed columns.
The Actions column displays the locked and open pay periods with closed and opened lock icons respectively. It also allows you to view the pay period details of each pay period.
You can process salaries, disburse salaries, and view payroll reports for open pay periods and only view payroll reports for the closed pay periods.
It is always better to lock the pay periods for which salaries have been disbursed to avoid any mistakes of using them again.
- Click icon for a pay period for which you want to run payroll process.
Figure 1The Run Payroll page now displays a list of employee for which you can run the payroll for the selected pay period, as shown in Figure 2.
In addition, the page displays four tabs as four basic steps that would be followed to run the payroll. The current tab or the step on which you are at present is always highlighted and shows the number of employees processed on that step.
Before you start calculating payroll, you can select the desired employees and click Pre Payroll Run Report button on the left pane to find out any missing requirements.
The Pre Payroll Run Report appears in a new window, as shown in Figure 3. The report displays the availability of attendance, current salary structure, any salary changes and other important parameters that may affect salary calculation for the selected employees.
If everything looks fine, you can start calculating payroll else you need to fix the missing requirements.
To know how to calculate payroll, click Calculate Payroll.
Click on the following to know more about them
- Initiate Payroll Run
- Calculate Payroll
- Adjust Payroll
- Submit Payroll for Approval
- Clear Payroll
- Finalize Payroll
- Set Payment Mode
- Disburse Payroll
- Manage Challan Info
- Capture Multiple Challan
- Capture Challan TNS 281 Details
- Generate Form 24Q
- File Validation Utility
- Add Acknowledgment Info
- Declare Investments
- View Reports