Introduction to Payroll Management System
Empxtrack payroll management system is an easy-to-use, highly functional and configurable cloud-based software designed to manage payroll processes for businesses of all sizes.
Empxtrack payroll software can be easily integrated with many HR tools, including Human Resource Information System (HRIS), Leave, Attendance, Travel & Expense, and Loans and Advances. Seamless integration allows single data entry, reduces HR workload, and avoids redundant data errors.
This cloud-based payroll management system is fully customizable. The users can configure it on their own to meet specific requirements of the company. Configure the time periods, pay period types, pay periods, and salary variables in just a few clicks.
Empxtrack Payroll processing system enables businesses to stay statutory compliant by considering all the taxation rules as per government norms. It captures employee investment declaration for tax benefits and deducts tax according to government laws. It supports multiple salary structures for different salary grades and provides flexibility to modify the salary head amounts for employees in the same grade.
Integration of payroll management system with employee timesheets simplifies payment calculations to be done on different frequencies (weekly, fortnightly, and monthly basis) for multiple salary structures. Empxtrack also takes into account the overtime pay and performance incentives to calculate payroll.
To view a basic presentation on cloud based Payroll management system, click here.
To get started with payroll module, click Getting Started with payroll module.
The users of payroll module are: Employee and the HR Manager. The functionalities available to them are as follows:
Employee: An employee in the payroll management system can perform following tasks:
- View Payslip and Salary Details
- View Salary Structure
- Seek TDS Advice
- View Year to Date Details
- Declare Investments
- View Previous Year’s Declarations
As an approver, an employee can verify the payroll calculations and approve the payroll so that salaries can be disbursed to the employees. The approver can Verify and Approve Payroll.
HR Manager/ HR Admin: The HR Manager/ HR Admin is responsible for configuring payroll management system according to the company’s policies. The payroll configuration is a one-time activity. To configure payroll, the HR Manager/ HR Admin can perform the following tasks:
- Perform Payroll Configurations
- Setup Payroll Variables
- Setup Variables for Payroll Reports
- Setup Salary Structures
- Add Salary Heads to a Salary Structure
- Assign a Salary Structure to Employees
- Upload Salary Structure
- Upload Past Salaries for Employee
- Download Employee Salaries
- Setup Investment Declaration
- Perform Company Settings for Payroll
- Design Pay Slip
- Setup Claim Variables
Once the payroll is configured, the HR Manager /HR Admin is responsible for running payroll at the end of each pay period and calculate and distribute salaries of employees. In addition, (s)he is responsible for challan management. The HR Manager/ HR Admin can perform the following tasks: