Setup of Weekends and Holiday Calendar

Each company has week off day(s) and set of holidays applicable for a year. The Setup of Weekends and Holiday Calendar functionality allows you to setup week off and holiday calendar in the application as per your company policy.

To set weekend day(s) and holiday calendar, you need to:

  1. Log into the system as HR Manager / HR Admin.
  2. Go to Settings page and scroll down to Employee Self Services section. Click Setup Holiday Calendar. TheĀ Setup Weekends and Holiday Calendar page appears, as shown in Figure 1.

    Figure 1

  3. Define weekends by following the steps given below:

    Set Weekly offs

    1. Click Add Weekend button as shown in Figure 1.
    2. Select the day for a weekend from the Select weekend dropdown.
    3. Select the required checkboxes in the Mark As Weekend section. To keep a specific day as a weekend for the entire month, select all the check boxes for First, Second, Third, Fourth and Fifth. If you want to keep the weekend for half day, select the checkboxes labelled as Half.
      You can opt to select a few checkboxes to permit only a few weekends. For example, select Second and Fourth checkboxes, if you wish to keep only second and fourth Saturdays off. The step given below shows how you can selectively keep weekdays off.
    4. Provide a description about the weekend in the Description textbox.
    5. Specify Start date and End date with the help of Calendar controls.
    6. Keep All employees option selected from Applicability field if you want to make this weekend applicable to all the employees of the company. Else if you want to allow this weekend to be applicable to selected employees then select Group option and then select the desired group.Note: For Group option to be selected, the group must already be created by the HR Manager. Learn how to Setup Global Groups.
    7. Select Yes from Do you want to update the attendance for employees with this holiday (if it exists) option, else select No.
    8. Click Save.

      Figure 2

      The weekends are set successfully and a message suggesting the same appears, as shown in Figure 3.
      leave-holiday-calendar-set-weekend 2

      Figure 3

  4. Define the holiday calendar by following the steps given below.

    Setup Holiday Calendar

    1. Click Add Holiday, as shown in Figure 4.
      leave-holiday-calendar-set-holiday1

      Figure 4

      The Set Holiday window appears, as shown in Figure 5.

    2. Provide the date of the holiday in the Holiday date field and the name of the holiday in the Holiday name field.
    3. Select Check this box if holiday is restricted checkbox to mark the holiday as restricted.
    4. Select Check this box if holiday is for halfday checkbox to mark the holiday for half day.
    5. Provide a description about the holiday in the Description textbox.
    6. Keep All employees option selected from Applicability field if you want to make this holiday applicable to all the employees of the company. Else if you want to allow this holiday to be applicable to selected employees then select Group option and then select the desired group.Note: For Group option to be selected, the group must already be created by the HR Manager. Learn how to Setup Global Groups.
    7. Select Yes if you want to update the attendance for employees with this holiday (if it exists), else select No.
    8. Click Save.
      leave-holiday-calendar-set-holiday

      Figure 5

      The holiday is successfully added, as shown in Figure 6.

      leave-holiday-calendar-set-holiday2

      Figure 6

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