Regularize Attendance

Attendance Regularization functionality allows HR to correct attendance for employees as well as update the missing attendance. Empxtrack allows attendance regularization for one employee at a time, multiple employees at once and approval of regularization requests.

To regularize employee attendance for one employee, you need to –

  1. Log in as an HR manager.
  2. In the Process tab, go to Attendance section as shown in Figure 1.

    Figure 1

  3. Click View attendance details.The page appears where attendance dashboard illustrates monthly attendance graphically. The dashboard displays Present (complete attendance), Not available (holiday, leave, travel) and Incomplete (partial, on regularization, not available) statuses for your team once you click on a specific day (see Figure 2).You can also view attendance shortcuts given on the left side of the page.

    Figure 2

    Attendance can be regularized in 3 ways:

    a. By approving regularization requests when an employee corrects their attendance record and send it for approval. It steps depends upon the approval workflow of the company.
    b. By regularizing attendance of one employee at a time.
    c. By regularizing attendance of multiple employees in one go.

    a. Approve regularization requests

    i> In the Attendance Shortcuts, click the Attendance regularization requests tab as shown in Figure 2.
    A new page appears where you can view all the attendance regularization requests.

    Figure 3

    ii> Click View icon. The Regularize Attendance page displays attendance details. Click Accept to approve the request as shown in Figure 4. You can click Send back to employee and Reject link to send the request back to the employee for modification and rejection respectively.

    Figure 4

    b. Regularize attendance of one employee

    i> On the attendance dashboard (see Figure 2), click on any specific date by hovering the mouse on the graph-line for the day and click it. It shows attendance details for a specific day in the Present, Incomplete, Travel, Attendance or Leave labels below.
    ii> Click any of the labels. Let’s click Incomplete.

    Figure 5

    iii> View the list of employees with incomplete attendance and click on the View icon as shown in Figure 6.

    Figure 6

    iv> On the Manage subordinate attendance page, you can view the complete attendance calendar of the employee for that specific month. You can select one or more days and click on clear attendance to clear incorrect attendance marked and update the time correct in and out time by clicking the regularize attendance.

Figure 7

v> Click any of the date mentioned on the calendar for which you wish to regularize attendance and click Regularize attendance link. Input the correct in-time and out-time and click on Submit button to Regularize attendance.

Figure 8

This updates the attendance one employee and you can do it for other employees too.

c. Regularize attendance for multiple employees

i> Again go to the Attendance shortcuts as shown in Figure 2 and click Attendance view and regularize tab.

ii> Select the date in the Attendance for box for which you wish to regularize attendance.
iii> Manually input the in and out time, and then select all the employees whose attendance needs to regularized, and click Regularize button.

Figure 9

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